Access to Information
The City of Regina recognizes the right of the public to access information in its possession or under its control. We are committed to fulfilling our obligations under The Local Authority Freedom of Information and Protection of Privacy Act (LA FOIP).
The City has a duty to provide as much information as possible to an applicant while ensuring personal, confidential and third party information is protected in accordance with LA FOIP.
One of the key principles of LA FOIP is that "information should be available to the public". There are three ways in which this can be accomplished:
- Open Data
- Routine Disclosure
- Access to Information Request
For more information view the City's [Access to Information Policy] (https://www.regina.ca/export/sites/Regina.ca/city-government/administration/.galleries/pdfs/Access-to-Info-Policy.pdf).
In support of the right of access, the City proactively discloses data/information of public interest on the City of Regina Open Data website. Through the City's Open Government Program, data/information is available for download or viewing in different formats, allowing the public to do simple data analysis, mapping and chart creation or application development.
For more information submit your request through our Contact Us page.
Whenever possible, City information is proactively disclosed through established business processes.
General information is routinely available through the department responsible for the information. For more information contact Service Regina at 306-777-7000 or complete the Online Request Form.
Council and committee related documents are available to the public, including but not limited to:
- Bylaws and resolutions discussed at City Council.
- Agendas and minutes of public City Council and other committee meetings.
- Annual financial statements and approved budgets.
- Tax and assessment rolls (available for inspection by the public for 30 days following the date of mailing of assessment notices).
- Ministers orders.
- Public Accounts.
Access to Information Process
An individual has the right to request access to any information in the possession or under the control of the City. A person who makes application for access to City records, pursuant to [The Local Authority Freedom of Information and Protection of Privacy Act] (http://www.qp.gov.sk.ca/documents/English/Statutes/Statutes/L27-1.pdf), is required to pay a $20 application fee. An applicant who requests access to records on multiple, unrelated topics may be required to submit individual requests based on related subject matter. Additional processing fees to locate and compile records may apply.
There is a requirement that a request be processed within 30 calendar days of the date of receipt, or within a maximum of 60 calendar days if an extension is required. Click here for a copy of the Access to Information Request Form.
Records released under the access to information process will be published to the City of Regina Open Data website, unless exemptions apply and at the City's discretion. Published requests will be available on the Open Data website after a minimum of three business days. All data/information will be published in accordance with LA FOIP.
Exemptions under LA FOIP
Legislation outlines exemptions that apply to certain records including but not limited to the following:
The City has a duty to:
- Maintain the confidentiality of information received from the federal or provincial government, unless the government agency consents to its release.
- Protect information of a third party where disclosure of the information could reasonably cause harm to its interests such as: trade secrets, financial, commercial, scientific, technical or labour relations information. The City may release information with consent from the third party.
- Protect an individual's personal information.
Access to Personal Information
An individual has a right to access their own personal information. Access may be restricted where an exemption applies under LA FOIP, or where disclosure would invade another individual's privacy.
Personal information may be disclosed under the following circumstances:
- If the person to whom the information relates has consented to its disclosure.
- For use that is consistent with the original purpose (e.g. to an employee who requires the information to perform their duties).
- If disclosure is authorized by legislation, required by law or for the purposes of a criminal investigation.
- In compassionate circumstances, such as to facilitate contact with the next of kin or a friend of an individual who is injured, ill or deceased.
- If disclosure would clearly benefit the individual to whom the information relates.
- Pursuant to an agreement or arrangement with defined government agencies or other organizations for the purpose of administering or enforcing a lawful investigation.
For more information, visit our Access to Information page on the City of Regina website.